Finance & Logistics Coordinator
Location: Nairobi
The Organization: Handicap International is an INGO specializing in the field of disability and development.
A strong emphasis is placed on empowering people with disabilities through their integration into mainstream development activities and the provision of appropriate health and rehabilitation services to ensure equal opportunities for all.
Job Context: The position is based in Nairobi, but the program is covering two countries (Kenya & Somalia).
The Finance & Logistics Coordinator shall be required to travel to the 4 main sites on a regular basis (Kitale, Dadaab, Kakuma and Hargeisa).
The Position: The Finance & Logistics Coordinator’s mission is to ensure the programme’s financial and logistical management.
Reporting to the Field Programme Director, he or she guarantees compliance with the country’s legal framework and head office rules, while ensuring that the specificities of the programme are taken into account.
He/she is responsible for:-
1. Taking part in the drafting and implementation of the Country Programme Framework (financial, logistics, administrative aspects)
- Analyse the outcomes of the previous period and define new directions in collaboration with the finance and logistics team
- Propose a first level of analysis of strategic information, and formulate recommendations
2. Overseeing the programme’s financial resources
- Structure the funding schedule in accordance with the organisation’s financial strategy
- Oversee respect of head office and donor deadlines for financial reports
- Ensure control of partners’ management
3. Overseeing the programme’s logistics management (general services, procurement, equipment, vehicle fleet and stocks) in compliance with internal and donor procedures
- Ensure the introduction of logistical procedures for general services, procurement, equipment, vehicle fleet and stocks, and carry out internal control of their implementation
- Ensure the introduction and monitoring of rules and regulations concerning staff travel
- Ensure controls are carried out on partners’ logistics processes
4. Guaranteeing compliance with the programme’s administrative and legal framework
- Guarantee the correct archiving of the organisation’s documents i.e partnership contracts, donor files, MOUs, registration and all legal/official finance and logistics documents concerning HI in the programme.
- Ensure compliance with legal requirements (log, administrative, financial, etc.), calling on local expertise if required (lawyers, auditors etc.)
- Ensure the programme’s equipment, vehicles and premises are correctly insured
- Ensure the monitoring of partnership contracts and their compliance with internal rules and donor obligations
5. Managing the programme’s finance and logistics teams
Qualifications and skills required:
- Education
- Bachelor degree in business management and administration/commerce/finance or economics,
- CPA finalist
Experience
At least 3 years practical experience in NGO environment
Attributes
- Rigour
- Independence
- Analytical skills
- Attention to detail
- Team player
- Integrity
- Ability to transfer knowledge
- Willingness to travel
- Confidential
Skills required
- Autonomous in using the basic functionalities : Operating system, Word, Excel, PowerPoint, Electronic messaging system, Internet,
- Able to use advanced functionalities: Excel
- Ability to use the IT tools used in accounting and financial management (FIS)
- Budget monitoring and reporting
- Definition of financial management tools
- Monitoring, financial control and financial analysis
- Knowledge of financial engineering
- Programme contracts management
- Inventory management
- Customs clearance management
- Management of technical equipment, vehicle fleet and general services
- Management of the procurement chain and control of logistics processes
- Legal knowledge of tax legislation and of civil and commercial law
How to Apply
If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV (including 3 referees with their current OFFICIAL contacts) by email to :- recruit01@handicap-international.or.ke.
The email subject line should be marked: “Application for Finance & Logistics Coordinator position”
The salary range for this position is a Basic Salary of between Kshs. 191,456/= to 210,908/=
Please do not send your academic and other testimonials they will be requested at a later stage.
Only short listed candidates with the above qualifications and skills will be contacted.
Handicap International is an Equal Opportunity Employer – Females and Persons with Disabilities are encouraged to apply
The application deadline is 15th June, 2014, 5pm.