Friday, 15 August 2014

Dynamic people consulting Finance Assistant Job Vacancy

Our client, a learning institution is looking for a Finance Assistant. The Finance Assistant will be responsible for providing financial assistance and general implementation and day-to-day liaison with counterparts. He or she will provide comprehensive financial and administrative support to the institution’s Finance & Administration department.

The Finance Assistant will specifically be responsible for the following:
  • Keep an accurate financial tracking system for the entire Student fee payments; including charges for supplementaries, repeat units, exemptions and installment payments;
  • Follow up on due payments;
  • Prepare weekly fee collection reports, monthly and quarterly tutor claims reports for purposes of planning and payment processing;
  • Assist in student examination clearance and refund procedures in relation to their fee payment status;
  • Prepare vouchers and submission to accounting department; Ensuring attachment of all relevant supporting documents with vouchers;
  • Provide input for cash advance requests or requisitions and help in collection of the supporting documents for these;
  • Assist in preparation and monitoring of budget and financial expenditures and their conformity to the work-plan; specifically in relation to tutor payments and departmental budgets and prepare budget revisions. Produce financial reports; communicate with the Finance Manager on the financial issues;
  • Be responsible for day-to-day financial procedures including supplier payments, debt collection, information sharing and filing ensuring that appropriate follow-up actions are taken;
  • Ensure the invoicing and billing agreements are correctly in place for all key suppliers;
  • Perform other duties as determined by the Finance Manager.
The successful candidate should have the following qualifications:

  • Bachelor’s degree in Accounting of Finance;
  • Must possess at least two (2) to three (3) years of finance assistance experience, relevant to the function;
  • Must have a strong ability to produce and analyze reports rapidly;
  • Demonstrated ability to manage processes and maintain accurate records;
  • Ability to work independently and to maintain flexibility in working hours;
  • Demonstrate effective organisational skills and ability to handle work in an efficient and timely manner;
  • Demonstrated ability to coordinate tasks to meet deadlines;
  • Good interpersonal skills;
  • Ability to write in a clear and concise manner and to communicate effectively orally.
  • Computer literacy (Microsoft Excel, Quick Books, Internet)
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