Monday, 7 July 2014

Senior Personal Secretary - County Government of Kakamega

County Government of Kakamega - Advertisement of Vacancies

Pursuant to the Constitution of Kenya (2010) and the County Governments Act No. 17 of 2012, the County Government of Kakamega invites applications from suitably qualified persons to fill the following vacant position:

Senior Personal Secretary - Kakamega County

Job Group ‘L’ 
(2 Posts)

Duties and Responsibilities

An Officer at this level will be deployed in a Section Head’s office and may be required to work for more than one Officer. 

Duties and responsibilities at this level will entail:
  • Recording dictation in shorthand and transcribing it in typewritten form;
  • Typing from drafts, manuscripts or recording from dictation machines;
  • Processing data;
  • Operating office equipment;
  • Attending to visitors/clients
  • Handling telephone calls and appointments;
  • Ensuring security of office records, equipment and documents including classified materials;
  • Preparing responses to simple routine correspondence; and
  • Undertaking any other secretarial duties that may be assigned.
  • guiding and supervising junior staff.

Requirements for Appointment

For appointment to this grade, a candidate must have:

1) Served in the grade of Personal Secretary I or any other relevant and comparable position in the Public Service / Private Sector for a minimum period of three(3) years;

2) A Bachelors Degree in Secretarial Studies or a Bachelor of Business and office Management or equivalent qualifications from a recognized Institution;

OR

Have the following qualifications from the Kenya National Examinations Council:-
  • Shorthand III (110 w p m)
  • Typewriting III (minimum 50 w p m)/Computerized Document Processing III
  • Business English III/Communications II
  • Secretarial Duties II
  • Commerce II
  • Office Management III/Office Administration and Management
3) A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council (KNEC) or equivalent qualifications from a recognized institution; and

4) A Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized Institution.

5) Shown merit and ability as reflected in work performance and results.

Terms of Service: Permanent

How to Apply:

All applicants should submit their applications together with copies of their detailed Curriculum Vitae, academic and professional certificates, testimonials, National Identity Card or Passport, and any other supporting documents. 

The positions applied for should be indicated on top of the envelope. 

Kakamega County residents will be required to indicate their constituency of origin.

Applications should be submitted to:

Chief Executive Officer/Secretary
County Public Service Board
P O Box 458 -50100
Kakamega

NB:
Hand delivered applications can be submitted at County Public Service Board’s Reception located at former Provincial Headquarters, Block ‘B’ 2nd Floor;

All applications should reach this office on or before 21st July, 2014;

Only shortlisted candidates will be contacted;

The County Government of Kakamega is an equal opportunity and non-discriminatory employer, values inclusion and seeks to have diverse workforce; and Please note that Canvassing will lead to automatic disqualification.

On